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0121 446 5682

Grants Co-ordinator


Job Title: Grants Co-ordinator

Reports to: Head of IFP Department

Location: Birmingham

Duration: 1 Year, possibility of extension

Remuneration: Negotiable, as per experience

Deadline for Applications: 6pm Friday 26 November 2021


 Islamic Help is a UK-based international relief and development organisation that has developed rapidly since being established in 2003. Our programmes aim to help and empower disadvantaged communities in the UK and abroad; some of the key areas we work in are emergency response, WASH, education, livelihoods and environmental conservation.

 We are currently seeking a Grants Co-ordinator for our Institutional Funding and Partnerships Department. The role is full-time, for one year with a possibility of being extended, and based at our headquarters in Birmingham.

The Role

We are seeking to recruit an enthusiastic and highly organised individual for the role of Grants Co-ordinator to manage the smooth running of our grants processes from set up to completion.

You will ensure successful implementation of donor requirements and reporting, ensuring basic compliance, accurate financial information, good quality narratives on programme outputs and updating key internal systems and processes for effective management of grants.

 Key Responsibilities

Award Management/Project Delivery (50%)

1.      Support in the management of the grants portfolio as requested.

2.      Support in monitoring projects to ensure progress against objectives and compliance with donor guidelines.

3.      Support the review of narrative and financial reports; consulting with and ensuring input from relevant staff at UK and field offices.

4.      Support budget realignments and grant amendments/modifications, where necessary.

5.      Assist country offices with ad-hoc queries on standard donor compliance issues.

6.      Track and document lessons learned from finalised projects and ensure they are fed into the programme development team.

7.      Refer high level compliance matters to head of department for consultation with the senior management team.

8.      Stay informed about programmatic issues and security and political developments in the field offices and how they might affect programme implementation.

9.      Maintain support country offices in keeping reporting schedules.

Coordination/People Management (30%)

1.      Maintain a strong relationship with the field offices team members to ensure the use of all templates, guidance, policies and procedures agreed with the donor.

2.      Liaise with other departments and teams at head office as needed in order to provide the best support to country offices.

3.      Manage existing relationships through professional account management and communicating the impact of our work to funders in a compelling way. 

4.      Maintain accurate funder records in order to monitor, evaluate and report on fundraising activity.

Grant and Application Development/Business Development (10%)

1.      Develop a comprehensive knowledge of the organisation and its work.

2.      Work closely with the Head of IFP department to identify and pursue fundraising opportunities.

3.      Assist, when required, in the development of high quality proposals and concept papers for submission to donors.

4.      Support in the on-going development of the department’s fundraising strategy. 

Other (10%)

1.      Provide coverage for key programme/support functions as requested, to assist with short-term gaps and emergency support

2.      Provide back-up support when head of department/Senior Grants Co-ordinator is absent

3.      Other duties as assigned by supervisor

Person specification

We are looking for someone ambitious, who enjoys building relationships, has excellent English and Arabic proficiency – the role involves communication with our teams and stakeholders in the Middle East - and loves working as part of a team. It would be great if you have a qualification in a relevant discipline, but we're more interested in your experience, your values and your attitude than your qualifications.

Skills, Knowledge and Qualifications

1.      Understanding of humanitarian aid and development programming preferably in the Middle East, Africa and Asia

2.      Excellent communication skills including active listening, verbal and written Arabic and English 

3.      Solid organisational skills, detail oriented, ability to multi-task and prioritise, and to learn quickly

4.      Excellent interpersonal and communication skills; the ability to successfully and effectively liaise with people within and across departments in a multi-cultural environment

5.      Both a team player and independent performer in a very fast-paced environment

6.      A flexible work attitude and a calm manner, able to multi-task and work to tight deadlines

7.      Experience in writing, reviewing and editing narrative and financial reports and excellent attention to detail

8.      Good IT skills (Word, Outlook, Excel).

How to Apply

Closing date for applications: 6pm Friday 26 November 2021

To apply, please submit a CV and covering letter (of no more than 3 sides of A4) detailing how you meet the requirements for the post, by email or post.

E-mail: [email protected]

Address: Islamic Help, 19-21 Ombersley Road, Birmingham, B12 8UR

We regret that only shortlisted candidates will be contacted.

You must have proof that you have the right to work in the UK.

We are an equal opportunities employer and welcome all applications regardless of age, gender, ethnicity, faith or disability.


written by | islamic help


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